Surrey Business Club
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Surrey Business Club Constitution 2009
Surrey Business Club is a not-for-profit organisation providing a forum in Surrey for business people to network and share ideas, develop their professional skills and explore business opportunities in a supportive social environment. This is the latest version of the Club's Constitution, last modified at our AGM in December 2008.
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1.NAME AND OBJECTIVE
1a.The Club shall be called SURREY BUSINESS CLUB.
1b.The objective of the Surrey Business Club shall be to provide a forum for those involved in running and supporting small business enterprises to develop their business skills and business opportunities in a supportive and social environment.
1c.The Surrey Business Club is a not for profit organisation.
2.MEMBERSHIP
Membership is open to all in business who live or work in Surrey, and their supporters.
3.MANAGEMENT
3a.The affairs of the Club shall be managed by a Committee of not more than eight members.
3b.Members of the Committee shall serve for a term of three years but may offer themselves for re-election at the end of such term. If so re-elected they may serve for additional periods of three years following each such re-election. Vacancies shall be filled by election at the AGM. (See clause 5).
3c.The Committee shall elect a Chairman and other officers of the Club from Committee members and may, at its discretion, co-opt members to fill vacancies in the Committee which occur during the year.
3d.The committee may, at its discretion, invite a person of suitable standing to accept the position of Honorary President for a term of three years.
3e.A bank account shall be operated in the name of the Club. The names of the persons to sign cheques shall be authorised by a resolution of the Committee and a mandate be given to the bank accordingly. A copy of any such mandate signed by the Chairman and one other member of the Committee shall be sufficient authority to the bank.
3f.Four Committee members, of whom at least two must be officers, shall constitute a quorum at Committee meetings.
4.SUBSCRIPTIONS
4a.The annual subscription shall be set by the Committee and submitted for approval at the AGM. It is due on joining and will be valid for the 12-month period from the first day of the month following the month in which the subscription is received.
4b.The Committee may invite large businesses which wish to support the Club to subscribe as Corporate Members.
4c.The Committee may, at its discretion, offer honorary membership to individuals and representatives of firms or organisations who are outstanding supporters of the Club.
5.MEETINGS
5a.At Committee meetings, and also at general meetings, the Chairman or an elected Committee member shall preside and such person shall have a casting vote or additional vote in the event of an equality of votes.
5b.Only paid-up members may vote at any meeting.
5c.An Annual General Meeting (AGM) shall be held between 1st August and 31st December each year to transact the following business:
i) to receive a report from the Chairman on the Club’s activities in the preceding year;
ii) to receive the accounts of the Club for that year;
iii) to appoint the Committee for the following year;
iv) to deal with any special matter of which notice should have been given or which the Committee desires to bring before the members and to receive suggestions for consideration by the Committee.
5d.Members shall be notified of the AGM at least 28 days before the meeting.
5e.Nominations for the election of Committee members must reach the Club Secretary at least two weeks before the AGM. Each member proposed must be nominated by at least two members and a member so nominated must have agreed to stand.
5f.A Special General Meeting may be convened at any time by the Committee or within 28 days from receipt by the Chairman of a requisition in writing (including by email) endorsed by not less than one-third of the paid-up members and specifying the objective of the meeting, for any of the following purposes:
i) to deal with any special matter which the Committee may desire to place before the members;
ii) to receive the resignation of the Committee and to fill the vacancies caused thereby;
iii) to deal with any special matter which the members requiring the meeting may desire to place before the Club;
iv) to deal with any matter arising under Rule 9.
5g.Notice convening a Special General Meeting shall be given to members not less than 14 days before the date of the meeting and shall specify the matters to be dealt with. Notice may be given either orally, at a Club meeting, or in writing in the Club Newsletter.
5h.A quorum for an AGM or a Special General Meeting shall be five members, of whom two shall be officers of the Committee.
6.AMENDMENT OF THE CONSTITUTION
The Club Constitution may be amended by a Special Resolution at the AGM or at a Special General Meeting called for the purpose.
7.TERMINATION OF MEMBERSHIP
7a.The Committee shall have the power to expel any member who shall offend against the rules of the Club or whose conduct shall in the opinion of the Committee render that member unfit for membership for the Club. Before any member is expelled he or she shall be given seven days written notice to attend a meeting of the Committee and shall be informed of the complaints made against him or her.
7b.No member shall be expelled without first having an opportunity of appearing before the Committee to answer complaints made and unless at least two-thirds of the Committee then present vote in favour of expulsion.
7c.No member whose membership has been terminated under this rule or who owes money to the Club shall attend any meeting or be introduced by any other member as a visitor or guest to any meeting of the Club.
7d.The Chairman or any other member of the Committee may cancel the membership of any member whose subscription is 28 days or more in arrears.
8.GUESTS
8a.Any person who wishes to attend a meeting of the Club as a guest, whether a prospective member or one whom a member wishes to invite, shall be allowed to attend subject to receiving an invitation to such meeting from the Membership Secretary.
8b.Unless otherwise agreed by the Chairman the number of such guests who may be invited to any meeting shall not exceed five.
9.DISCONTINUATION
If the Club should be discontinued the balance in the bank after payment of all expenses shall be distributed pro rata among the current membership at the discretion of the serving Committee, based on the date and amount of the last subscription paid by each Member.
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1.NAME AND OBJECTIVE
1a.The Club shall be called SURREY BUSINESS CLUB.
1b.The objective of the Surrey Business Club shall be to provide a forum for those involved in running and supporting small business enterprises to develop their business skills and business opportunities in a supportive and social environment.
1c.The Surrey Business Club is a not for profit organisation.
2.MEMBERSHIP
Membership is open to all in business who live or work in Surrey, and their supporters.
3.MANAGEMENT
3a.The affairs of the Club shall be managed by a Committee of not more than eight members.
3b.Members of the Committee shall serve for a term of three years but may offer themselves for re-election at the end of such term. If so re-elected they may serve for additional periods of three years following each such re-election. Vacancies shall be filled by election at the AGM. (See clause 5).
3c.The Committee shall elect a Chairman and other officers of the Club from Committee members and may, at its discretion, co-opt members to fill vacancies in the Committee which occur during the year.
3d.The committee may, at its discretion, invite a person of suitable standing to accept the position of Honorary President for a term of three years.
3e.A bank account shall be operated in the name of the Club. The names of the persons to sign cheques shall be authorised by a resolution of the Committee and a mandate be given to the bank accordingly. A copy of any such mandate signed by the Chairman and one other member of the Committee shall be sufficient authority to the bank.
3f.Four Committee members, of whom at least two must be officers, shall constitute a quorum at Committee meetings.
4.SUBSCRIPTIONS
4a.The annual subscription shall be set by the Committee and submitted for approval at the AGM. It is due on joining and will be valid for the 12-month period from the first day of the month following the month in which the subscription is received.
4b.The Committee may invite large businesses which wish to support the Club to subscribe as Corporate Members.
4c.The Committee may, at its discretion, offer honorary membership to individuals and representatives of firms or organisations who are outstanding supporters of the Club.
5.MEETINGS
5a.At Committee meetings, and also at general meetings, the Chairman or an elected Committee member shall preside and such person shall have a casting vote or additional vote in the event of an equality of votes.
5b.Only paid-up members may vote at any meeting.
5c.An Annual General Meeting (AGM) shall be held between 1st August and 31st December each year to transact the following business:
i) to receive a report from the Chairman on the Club’s activities in the preceding year;
ii) to receive the accounts of the Club for that year;
iii) to appoint the Committee for the following year;
iv) to deal with any special matter of which notice should have been given or which the Committee desires to bring before the members and to receive suggestions for consideration by the Committee.
5d.Members shall be notified of the AGM at least 28 days before the meeting.
5e.Nominations for the election of Committee members must reach the Club Secretary at least two weeks before the AGM. Each member proposed must be nominated by at least two members and a member so nominated must have agreed to stand.
5f.A Special General Meeting may be convened at any time by the Committee or within 28 days from receipt by the Chairman of a requisition in writing (including by email) endorsed by not less than one-third of the paid-up members and specifying the objective of the meeting, for any of the following purposes:
i) to deal with any special matter which the Committee may desire to place before the members;
ii) to receive the resignation of the Committee and to fill the vacancies caused thereby;
iii) to deal with any special matter which the members requiring the meeting may desire to place before the Club;
iv) to deal with any matter arising under Rule 9.
5g.Notice convening a Special General Meeting shall be given to members not less than 14 days before the date of the meeting and shall specify the matters to be dealt with. Notice may be given either orally, at a Club meeting, or in writing in the Club Newsletter.
5h.A quorum for an AGM or a Special General Meeting shall be five members, of whom two shall be officers of the Committee.
6.AMENDMENT OF THE CONSTITUTION
The Club Constitution may be amended by a Special Resolution at the AGM or at a Special General Meeting called for the purpose.
7.TERMINATION OF MEMBERSHIP
7a.The Committee shall have the power to expel any member who shall offend against the rules of the Club or whose conduct shall in the opinion of the Committee render that member unfit for membership for the Club. Before any member is expelled he or she shall be given seven days written notice to attend a meeting of the Committee and shall be informed of the complaints made against him or her.
7b.No member shall be expelled without first having an opportunity of appearing before the Committee to answer complaints made and unless at least two-thirds of the Committee then present vote in favour of expulsion.
7c.No member whose membership has been terminated under this rule or who owes money to the Club shall attend any meeting or be introduced by any other member as a visitor or guest to any meeting of the Club.
7d.The Chairman or any other member of the Committee may cancel the membership of any member whose subscription is 28 days or more in arrears.
8.GUESTS
8a.Any person who wishes to attend a meeting of the Club as a guest, whether a prospective member or one whom a member wishes to invite, shall be allowed to attend subject to receiving an invitation to such meeting from the Membership Secretary.
8b.Unless otherwise agreed by the Chairman the number of such guests who may be invited to any meeting shall not exceed five.
9.DISCONTINUATION
If the Club should be discontinued the balance in the bank after payment of all expenses shall be distributed pro rata among the current membership at the discretion of the serving Committee, based on the date and amount of the last subscription paid by each Member.